How many times have you logged in into Magento admin panel just to find out that some important products have been changed or even deleted by other admin users? And you need to restore them or create them again. And you promise yourself that next time you won’t give access to the admin panel to your new workers.
So there are a few tips that will help you manage your store efficiently.
One of the main things is to create restricted user roles so that each Magento admin user can manage only particular site areas. For example:
- You can let one user create products in a particular category and manage only them. It’s useful when you have a particular products line and a person responsible for them. It’s wise to grant him an access to these items but not to other products.
- You can have a person responsible for a particular category so he can create/delete/edit only items assigned to it.
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- If you have different store views and especially if they are in different languages, you might have different people responsible for each store-view. So each worker can have separate user role and will manage only 1 particular store-view.
- Imagine you have different vendors (if you really have them, there’s no need to use your imagination) and each of them sells their products. Each vendor wouldn’t like others to edit his products, so you can create different users and give each vendor separate login information.
These are examples of user roles within your Magento store so that each worker will be able to manage those areas he is responsible for.
Sometimes you also need to give an access to your site to third party companies (for example, to a support manager that helps to install an extension in your store). According to best practices, you should create a separate user with particular restrictions. These restrictions depend on the work that needs to be done in your store: extension installation, setting rules for promotions, configuring server settings, etc.
Even if you have created all the needed user roles and assigned them to your workers accordingly, mistakes are inevitable. We are all humans after all. But the answer to all possible mistakes is a backup.
Backup is a copy of your site that can be used if something goes wrong with it. For example, if you accidently delete a product set with all products assigned to it. Rather than create all these items again, you can use a backup and restore them.
Summing everything up
It takes much time and efforts to have a good and “healthy” Magento store. Its success depends on many factors and people working on it. So for better control you should have let your workers manage particular site parts. But it’s better to make yourself safe from any mistakes and create store backups regularly.
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